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Administrative Assistant
Location:
Remote
Description:
Under the direction and supervision of the Director of Operations. We are seeking an Administrative Assistant. Responsibilities:• Point-person for BTL clients including mastermind and consulting clients• Handle to offboarding and onboarding of new mastermind members• Send out communications to the mastermind groups• Load content to the Google drives for each mastermind group• Generate and send out contracts and payment links through HubSpot• Send out reminders to the mastermind groups for each monthly virtual meeting.• Ghost call analysis for mastermind groups on bi-annual basis• Compose and send out surveys and provide summaries to the BTL team• Ensure presentations are ready for each of the monthly call• Send and manage meeting Outlook invites for the month• Acting as a point of contact, answering calls, responding to emails, and occasionally handling other correspondence.• Independently establishing, organizing, and maintaining documents, and initiating follow up as needed.• Producing reports, creating PowerPoint Presentations, Excel worksheets, and working with other departments to pull data as needed.• Balancing conflicting priorities to manage workflow, ensuring the completion of essential projects, and meeting critical deadlines.• Providing support to other members of the BTL team as needed• Works on additional projects as needed. Qualifications:• MUST SEND RESUME IN ENGLISH • Must have strong work ethic.• Must be able to manage multiple tasks and meet deadlines with limited supervision (project management like task tracking)• Must be able to prioritize work and work under pressure.• Must have exceptional communication and written skills.• Must have strong negotiation and people skills.• Must have computer skills including Excel, Google documents and Microsoft Outlook.• HubSpot knowledge is a plus.• Must be able to do what is necessary to do the job well, even if it is above and beyond.• Must keep information about the firm confidential. Compensation: $4,500.000 COP About Company: We pride ourselves on our reputation for being dependable and trustworthy for both our clients and our employees.
Company:
Rob Levine Law
Posted:
April 23 on WizeHire
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